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The Township collects property taxes to pay for municipal services. Property tax is generated from all properties including residential, commercial, industrial and farmlands. As a lower-tier municipality, the Township collects taxes for the Region of Waterloo and School Boards.
Property Tax Due Dates
Tax due dates occur each year on the first business day in March, May, September, and November.
Failure to receive a tax bill does not exempt the taxpayer from the responsibility for payment or liability for interest charged. If you receive a tax bill in error, please return it to the Township immediately.
Interim Property Tax
The interim billing is issued in late January each year and is based on approximately half of the previous year's total taxes. The due dates are on the first business day in March and May each year.
Final Property Tax
Final property tax bills are due on the first business day in September and November each year. Final bills are mailed in early July each year.
The final billing levies the total taxes for the calendar year.
How is my property tax calculated?
Property tax is calculated by multiplying the assessed value of a property by a tax rate. There are three main components of a property tax bill:
Municipal taxes: collected to cover the costs of supplying municipal services such as roads, facilities, parks, and fire services to name a few. The municipal tax rate is adopted by Township Council.
Regional taxes: collected by the Township and remitted to the Region for services such as waste management, water, and police services, to name a few. The regional tax rate is adopted by the Region of Waterloo.
Education taxes: collected by the Township and remitted to the local school board you support. The education tax rate is set by the provincial government.
Tax Rates
A municipality can set different tax rates for different classes of property such as residential, multi-residential, commercial, and industrial.
To calculate the Township tax rate, revenues from grants, user fees, and other sources is subtracted from the total expenditures. This total is divided by the total weighted assessment of the municipality. The Township of North Dumfries calculates its own tax rate, the Region of Waterloo calculates the Regional Tax Rate, and the provincial government sets the education rate for school boards.
The property tax rate does not include area rates, local improvement charges, and other charges billed with taxes which may apply. Properties in the commercial, industrial and multi-residential classes may be subject to capping adjustments.
The Municipal Property Assessment Corporation (MPAC) is responsible for determining a value on all properties in Ontario. A weighted assessment value provided by MPAC is used by the Township to calculate its tax rate.
A municipality can set different tax rates for different classes of property, and the main classes include residential, multi-residential, commercial and industrial.
Review the information for your property and compare it to other properties in your area on MPAC's About My Property website.
MPAC representatives are available by appointment at 1-877-630-8786. Alternatively, contact MPAC at 1-866-296-6722 or visit their website for additional information.
Final Property Tax Installment
The Final Property Tax bill is calculated by multiplying the Property Assessment by the Municipal Tax Rate, adding the Special Area Rate and/or Local Improvement Charges, and subtracting the Interim Property Tax amount already billed.
Payment Methods
All payments must be received by the due date or will be considered late and a penalty charge will be applied. Please make cheques payable to the Township of North Dumfries and include the remittance stub with your payment.
Telephone & Internet Banking
Register with your financial institution for telephone or internet banking. Use your property roll number when asked for your account number (all 19 digits are required). Search for the "North Dumfries - Township Taxes" payee. Please allow at least 4 business days for your bank to process the transaction and send us your payment, this will ensure the payment is received in the office by the due date.
In Person
Township Office: payments by cheque, cash, or debit at 106 Earl Thomson Rd, 3rd Floor during office hours Monday to Friday from 8:30 a.m. to 4:30 p.m., excluding statutory holidays.
North Dumfries Community Complex: Tax payments are accepted Monday to Friday, from 9:00 a.m. to 1:00 p.m. and 2:00 p.m. to 4:00 p.m. Please bring your tax bill for receipting purposes.
Overnight Deposit Box: If unavailable during Township office hours, please submit cheque payment in the black deposit box located outside the NDCC main entrance at 2958 Greenfield Rd. Please include a remittance stub and a phone number. Do not leave cash payments in the deposit box.
Postdated cheques for the installment due dates are accepted however once submitted, they will not be pulled or returned.
Pre-authorized Payment Plan
The Township offers both monthly or due date pre-authorized payment plans:
Monthly plan enrollment takes place semi-annually. Monthly plan enrollment deadlines are May 31st and November 15th. Payments are withdrawn on the first business day of each month with the amounts calculated to start each year and recalculated when the final billing has been issued.
Due date plan payments are withdrawn on the usual four installment dates.
Complete a Pre-authorized Payment Enrollment Form and submit it to the Township office. Pre-authorized payments can only be set up on fully assessed properties.
Penalty and interest charges of 1.25% will be added to installments not paid by the due date. Further penalty and interest of 1.25% will be added the first day of each month the installment remains unpaid.
Penalty and interest will not be waived for any reason.
Taxes in arrears after December 31st will be subject to monthly interest charges until paid. Payments received on accounts are applied first toward any outstanding penalty and/or interest charges, then toward the oldest outstanding taxes.
Tax Certificates, Statements and Other Fees
Tax Certificates
Tax certificate requests must include the following:
The fee for the tax certificate request is required in the form of a cheque prior to the release of information. Verbal tax confirmation of all certificates is provided for a period of six (6) months from the date of issue. Mail request and make cheques payable to:
Corporation of the Township of North Dumfries
106 Earl Thompson Rd, 3rd Floor
P.O. Box 1060, Ayr, ON N0B 1E0
If you have any questions, view the Contact Us information on this page.
Tax Statements
Requested for financial institutions, lawyers or income taxes, can only be obtained by a property owner.
1. Go into the office with photo ID and pay $10.00, the counter staff will print a tax statement for you.
Indicate in the notes of the e-transfer your name and what you are paying.
After sending the e-transfer please email to the same email address the below information completed. Please provide a copy of your ID for confirmation of your request, (cover any Drivers Lic # leaving only the name / address/photo visible) Staff will email a pdf copy of your tax statement by the end of the following business day.
If you received a tax bill for a property that has recently sold, please mark "Return to Sender- Property Sold" on the envelope and return it to the Township Office. It usually takes four to six weeks from the date of a sale until the Tax Department receives the necessary paperwork to change the ownership on our files.
To change your mailing address, the Township requires the request in writing, dated and signed. Please complete the following Mailing Address Change Request Form, including the property address and roll number on all correspondence.
Visit Municipal Property Assessment Corporation (MPAC) website to update mailing address for assessment notices.
Supplementary Tax Billings
A supplementary tax bill will be issued by the Township to reflect the increase in assessed value of your property due to an improvement such as an addition, garage, pool, etc. If you purchased a newly constructed residence or building, the taxes would have been based on the assessed value of the land (lot) only and the supplementary would be for the value of the structure. The value of the improvement is assessed by MPAC and will back date to the date of occupancy or completion up to a maximum of three years. Please be aware that supplementary bills are not on the same billing timetable as our usual billing and the lump sum can be payable in only one installment.
Contact MPAC at 1-866-296-6722, or visit their website. If you are successful in reducing the property's assessment, adjustments to the tax account cannot be processed until after the final billing has been completed.
